Tutoring Service Bot Template

The conversation, step by step

These are the messages and questions in the template as it comes. Words in brackets are filled in from your business details or from the visitor's earlier answers. A visitor sees only the steps that match the buttons they choose, and you can change any wording, add steps or remove them in the flow builder.

1. Hi! Welcome to [Tutoring Service Name]. We're here to help you succeed!
2. What subject do you need help with?
   • Math
   • Science
   • English/Writing
   • Test Prep (SAT/ACT)
   • Foreign Language
   • Other
3. What grade level?
   • Elementary (K-5)
   • Middle School (6-8)
   • High School (9-12)
   • College
   • Adult Learner
4. How would you like to meet?
   • In-Person
   • Online (Video)
   • Either works
5. Great! To match you with the perfect tutor, what's your name? The visitor types a reply.
6. Your email address? The visitor types an email address.
7. Your phone number? The visitor types a phone number.
8. The visitor is saved as a lead, tagged:
   • tutoring_lead
9. We'll match you with a qualified tutor within 24 hours, [visitor's name]! A coordinator will reach out to discuss your specific needs, review tutor profiles, and schedule your first session. Pricing info: [Pricing Page Link]

What you get with each lead

Every lead this template collects appears in your Alma leads inbox with the answers the visitor gave and these tags, so you can sort and follow up: tutoring_lead. Alma emails you when a new lead arrives. On the Growth plan and up you can also send leads to other software through Zapier, and the Agency plan adds webhooks.

Questions your flow does not cover

A template answers the paths it was built for. To answer other questions in the visitor's own words, add AI answering for $25 a month: it replies from business information you provide as text, which the Alma team loads into your bot. The article on how a knowledge base chatbot works explains what to write.

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