Templates · Internal Operations & HR
Interview Scheduler Bot Template
Schedule interviews with candidates including time slots and format.
- Best for
- HR departments
- Estimated setup
- 5 minutes
- You fill in
- Company Name, HR Email, Interviewer Name, Interview Duration (e.g. 30 minutes), Calendar Booking Link, Office Address
The conversation, step by step
These are the messages and questions in the template as it comes. Words in brackets are filled in from your business details or from the visitor's earlier answers. A visitor sees only the steps that match the buttons they choose, and you can change any wording, add steps or remove them in the flow builder.
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Great news! We'd like to move forward with an interview for the position you applied for at [Company Name].
-
Ready to schedule?
- Schedule My Interview
- I Have Questions First
-
What questions do you have? Our HR team will follow up.
You can also email [HR Email] directly.
The visitor types a reply.
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This will be a [Interview Duration (e.g. 30 minutes)] interview with [Interviewer Name].
Which format works best for you?
- Video Call
- Phone Call
- In-Person
-
Please select a time using our scheduling link:
[Calendar Booking Link]
Once you've booked, come back and confirm below.
-
Have you booked your interview slot?
- Yes, I'm confirmed!
- I need help scheduling
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No problem! Please email [HR Email] and we'll find a time that works for you.
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The visitor is saved as a lead, tagged:
-
A few tips to prepare:
- Research [Company Name] and the role
- Prepare examples of relevant past work
- Have questions ready for the interviewer
- Test your tech setup if it's a video call
Our office is located at: [Office Address]
Questions? Reply here or email [HR Email].
Good luck!
What you get with each lead
Every lead this template collects appears in your Alma leads inbox with the answers the visitor gave and these tags, so you can sort and follow up: interview_scheduled. Alma emails you when a new lead arrives. On the Growth plan and up you can also send leads to other software through Zapier, and the Agency plan adds webhooks.
Questions your flow does not cover
A template answers the paths it was built for. To answer other questions in the visitor's own words, add AI answering for $25 a month: it replies from business information you provide as text, which the Alma team loads into your bot. The article on how a knowledge base chatbot works explains what to write.